Board of Education Regular Meeting

September 14, 2015 7:20 PM

Hayes Center High School

I. Call to Order - President Broz called the meeting to order at 7:20 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.

I.A. Roll Call - Board members present:  Aaron Broz, Toby Cox, Dexter Lacey, Andrea Richards, Marian Richards.  Also present were Superintendent Phil Mahan, Principal Tony Primavera.

I.B. Pledge of Allegiance - President Broz led the Pledge of Allegiance.

I.C. Recognition of Visitors – President Broz welcomed the visitors.

I.D. Recognition of Open Meetings Act poster - President Broz advised all in attendance of the Open Meetings Act poster displayed on the wall in the Board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to approve the agenda as presented passed with a motion by Dexter Lacey and a second by Andrea Richards. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

II. Audience Communications  

II.A. Wagner Chevrolet – Gregg Bishop, Transportation Director, and Jerry Rippen and Chris Wagner with Wagner Chevrolet were present to discuss the Suburbans that were ordered in the spring.

III. Services Report  

IV. Board Member/Committee Reports  

IV.A. Labor Relations Conference update  

V. Administrative Report  

V.A. Safety Inspection  

VI. Action Items  

VI.A. Appoint new Board member - Motion Passed:  Motion to appoint Vickie Gohl as the new school board member passed with a motion by Aaron Broz and a second by Toby Cox. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.B. Consent Agenda - Motion Passed:  Motion to approve the consent agenda as presented passed with a motion by Aaron Broz and a second by Marian Richards. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Mrs. Marian Richards      Yes

VI.B.1. Approve Regular meeting minutes of August 10, 2015  

VI.B.2. Approve Bank Transfers for August  

VI.B.3. Approve Hot Lunch Fund claims for $2,547.37  

VI.B.4. Approve August Activity Fund claims - $1,759.24  

VI.B.5. Approve Depreciation Fund claim for $55,850.00  

VI.B.6. Approve August additional payroll for $1,160.22  

VI.B.7. Approve General Fund claims for $210,703.09

(Payroll - $148,650.40  Claims - $62,052.69)  

VI.B.8. Approve Financial reports of the District  

VI.C. Adopt the 2015-2016 Budget - Motion Passed:  Motion to approve the 2015-2016 budget as posted passed with a motion by Dexter Lacey and a second by Aaron Broz. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.D. Approve the 2015-2016 Tax Request Resolution –

2015-2016 TAX REQUEST RESOLUTION

FOR

HAYES COUNTY SCHOOL DISTRICT #43-0079

       WHEREAS, public notice was given at least five days in advance of a Special Public Hearing called for the purpose of discussing and approving or modifying the District’s Tax Requests for the 2015-2016 school fiscal year for the General Fund, Bond Fund, Special Building Fund, and Qualified Capital Purpose Undertaking Fund of Hayes County School District #43-0079; and,

       WHEREAS, such Special Public Hearing was held before the Board of Education  of Hayes County School District #43-0079 at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication of which is attached hereto as Exhibit A, all as required by law; and,

       WHEREAS, the Board provided an opportunity to receive comment, information and evidence from persons in attendance at such Special Hearing; and,

       WHEREAS, the Board, after having reviewed the District’s Tax Requests for each said fund, and after public consideration of the matter, has determined that the Final Tax Requests as listed below are necessary in order to carry out the functions of the District, as determined by the Board for the 2015-2016 school fiscal year.

       NOW BE IT THEREFORE RESOLVED that (1) the Tax Request for the General Fund should be, and hereby is set at $2,442,575.73; (2) the Tax Request for the Bond Fund should be, and hereby is set at $364,020.20; (3) the Tax Request for the Special Building Fund should be, and hereby is set at $60,606.06; and (4) the Tax Request for the Qualified Capital Purpose Undertaking Fund should be, and hereby is set at $20,202.02.

       It is so moved by __Aaron Broz____ and seconded by __Dexter Lacey_____

this 14^th day of September, 2015.

Roll Call vote as follows:

       Aaron Broz                   YES   NO

       Toby Cox                   YES   NO

       Dexter Lacey                YES   NO

       Andrea Richards            YES   NO

       Marian Richards            YES   NO

       The undersigned herewith certifies, as Secretary of the Board of Education of Hayes County School District #43-0079, that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of said Board.

                                         ­­_/S/ Andrea Richards______, Secretary

VI.E. Approve Wagner revised Suburban costs for 2016 models - Motion Passed:  Motion to approve the revised Suburban costs for the 2016 models at a price of $41,967 each passed with a motion by Aaron Broz and a second by Dexter Lacey. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.F. Approve new mower bid - Motion Passed:  Move to approve the new mower bid from Hughes Farm Supply passed with a motion by Aaron Broz and a second by Marian Richards. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.G. Approve Option Enrollment requests - Motion Passed:  Move to approve the option enrollment request for Cali, Payton, and Mesa Cox passed with a motion by Aaron Broz and a second by Dexter Lacey. 

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VII. Discussion  

VIII. Information Only  

VIII.A. NASB State Education Conference - Nov 18 - 20, 2015  

IX. Correspondence  

X. Future Agenda Items/Other  

XI. Next Meeting - October 12, 2015 at 8:00 p.m.

XII. Adjournment - President Broz adjourned the meeting at 7:55 P.M.

____________________________________

Board President

_____________________________________

Board Secretary